Why Isn’t My Checklist Updating?

Find out how much time it takes us to process different application materials!

Have you checked your application status recently? Did the transcripts, SRAR, or test scores checklist items update?

Do you know how to check the status of your application?

If your items aren’t marked as received yet, how do you know when it’s time to worry versus wait? The answer depends on what is missing and how you sent it to us.

Test Scores

This year (for the Class of 2027) standardized testing is welcome, but not required. If you choose to submit standardized test scores, here is some helpful information about our processing times:

Unofficial test scores: 

If you choose to submit standardized testing, NYU will accept unofficial test scores for the purposes of our application review process. You can send unofficial test scores by email to [email protected] or upload them through your applicant portal, which you will gain access to after submitting the Common App. Submitting unofficial scores is the fastest way to have your checklist updated.

If you are self-reporting standardized testing (via email or your applicant portal), your checklist will update within 10 business days at our busiest time of year (January-February) or within five business days when our office is less busy.

 

 

Official test scores: 

If you are sending us official standardized test scores, the testing agency should send test scores directly to NYU. Typically, if they are not expedited, results will arrive in a month.

First-year applicants can choose from a variety of standardized tests to submit.
First-Year Common Application
Transfer applicants can choose from a variety of standardized tests to submit.
Transfer Common Application

Predicted Test Scores

Your school counselor should submit predicted test scores for the IB and national exams. When you indicate on the application that youʼll send us IB or national exam results, we will email your counselor a form for this.

Wait, I’m Not Sending Tests…

Artistic applicants who must complete an audition or portfolio do not need to submit test scores. You can indicate this right on the Common Application for first years and transfers. First-year students will see a separate question related to this on the application. Transfers will see an artistic program option in the regular standardized testing drop-down menu.

 

Applicants to artistic programs are asked whether or not they will send testing.
First-Year Common Application

English Language Testing

If you must send English Language testing to demonstrate proficiency, you’ll see a separate checklist item. On the application, you will choose which exam you took to fulfill this requirement. The exam board should send scores directly to NYU.

If you don’t need to send this type of testing, leave this section blank.

Transcripts

First year and transfer applicants are required to submit the SRAR, where you will share important information about your courses and grades. For more information about SRAR requirements, see these links below before getting started:

 

SRAR for first-year applicants

SRAR for transfer applicants

 

You can access SRAR from your applicant portal. To complete the SRAR, have a copy of your transcript readily available, as the information you provide must match your transcript exactly. It should take about one hour to complete the SRAR.

When should I reach out? If it’s over three weeks since you uploaded transcripts to your applicant portal, emailed transcripts, or mailed in your documents and your checklist hasn’t updated, email [email protected] with the name of the schools you sent transcripts for,  your name as it is listed exactly on the transcripts, and your CAD and/or your N number.

 

Self-Reported Academic Record (SRAR)

Typically, we process transcripts within 10 business days (two weeks) of receipt at our busiest time of year (January–February). When our office is less busy, the processing time can decrease to five business days or one week. Applicants from international schools may experience longer processing times since their transcripts require the review of staff who specialize in international credentials. 

When should I reach out? “If it’s over three weeks since you uploaded transcripts to your applicant portal, emailed transcripts, or mailed in your documents and your checklist hasn’t updated, email [email protected] with the name of the schools you sent transcripts for, your name as it is listed exactly on the transcripts, and your CAID and/or your N number.

Artistic Review

Each department manages its own artistic review process. Some departments will have you submit your portfolio or schedule your audition on your application status page. For these programs, click the Artistic Review Portal button (located on the right side on a desktop or below the checklists on a mobile device). Some use other resources for auditions and portfolios like SlideRoom and Acceptd. This year, due to COVID-19, many departments have decided to move to 100 percent digital auditions.

While checklists are updated at least once a week, departments manage their checklists in different ways. Some departments mark the item as complete based on receipt of a portfolio or the scheduling of an audition. Other departments wait until the portfolio is reviewed or the audition is complete. Don’t worry if this isn’t checked off as long as you have played your part.

Learn more about the application process for artistic applicants in this article.

Reach out directly to the department you are auditioning with or submitting a portfolio to when you need an update on your artistic review.

Artistic Review Portal button on your application status page.

Prerequisite Courses

For transfer applicants to the Stern School of Business and second-degree nursing applicants, we require certain prerequisite courses. You can complete this requirement right on your application status page. Click the Update Prerequisite Courses button (located on the right side on a desktop or below the checklists on a mobile device). Once you click this button, a page loads where you can add and update your prerequisite courses. Your checklist updates a few hours after you certify all required prerequisite courses are entered.

Update Prerequisite Courses button on your application status page.

Recommendations and Supporting Documents

We try not to clutter your checklist too much, so only select other supporting materials are a part of your checklist. Recommendations and school reports will appear on your checklist once they are submitted. Other supporting documents, like résumés or unofficial transcripts, don’t appear on your checklist.

Other supporting documents on your checklist.

Sending Your Supporting Documents

Not all ways of submitting materials will update your checklist with the same speed.

Fastest Option: Send via Common Application

Common Application sends supporting documents for submitted applications daily to NYU (the day after they are submitted). We upload these to our system and automatically match them to your application. Your transcript checklist item will complete within a few hours of receipt of your transcript. Another bonus: all the schools you are applying to receive your documents without you sending them multiple times.

Second Best: Send Your Supporting Documents to [email protected] or upload your materials via your application portal

Documents emailed to us should come from a school official (counselor, principal, etc.) using an official email address (not a public domain). Give your school official your CAID and/or your N number to include in the subject line and body of the message. That way, we can link the attachments to your file quickly. We typically process emails within one business day. During our busiest time of year, updating your checklist takes longer.

We also accept transcripts via secure electronic delivery services like Parchment or eSCRIP if your school uses those.

Follow the hyperlinks in your application checklist to complete your SRAR or self-report standardized testing. You can use the “Upload Materials” tool to submit your unofficial transcripts, midterm grades, standardized testing exemption request form, or your resume.

Snail Mail: Sending Documents via Postal Mail

Documents mailed to us take time to process. Your checklist updates may be delayed.

If you need to mail transcripts and you’re a transfer applicant, please use the Common Application Transfer Processing Center option and do not mail directly to NYU for a significantly faster processing time.

Additionally, if you do have to mail us materials, please upload unofficial copies of transcripts and test scores on your application status page.

 

NYU Office of Undergraduate Admissions

383 Lafayette Street

New York, NY 10003

United States

Checklists will show received items as checked off for required items.

TL;DR

Check your application status online.

If you submitted something recently (within two weeks), don’t worry if your checklist hasn’t updated yet.

If you submitted something a long time ago (over six weeks) and your checklist hasn’t updated, reach out. Email a[email protected] to let us know what material you sent and when you sent it so we can look for it.